The Friends of Morpeth Museum are committed to protecting and respecting your privacy. At any time, you can change how you hear from us or remove yourself from our mailing list, just let us know.
This policy sets out:
- What personal data we collect from you
- How we use your personal data
- The legal basis we have for processing your personal data
- Whether we share your personal data
- Where we store and process your personal data
- How we secure your personal data
- How long we keep your personal data for
- Your rights in relation to your personal data
- How to contact us
We collect your name, address, telephone number and where provided your email address together with a note of your preferred method of contact when you take out or renew your membership.
We use your personal data to identify our membership and keep you informed of our activities either by post or email depending on your preference. The legal bases we have for processing your data are:
- The consent you provide when you take out or renew your membership (you have the right to withdraw or amend this consent at any time as explained below), and
- The legitimate interest we have in managing our membership, keeping you informed of events and activities and issuing membership renewal reminders.
We do not use share your personal data with any other persons or organisations.
Membership applications in paper form are securely stored by the Data Controller and reviewed on an annual basis when all non current forms are securely destroyed.
The Data Controller holds a record of the name, address, telephone number and email address, where provided, of all our current members. This is an electronic record on a password protected excel spreadsheet stored on a password protected personal computer covered by up to date propriety security software. A duplicate security copy is stored on a secondary hard drive. Only the one list is maintained and is kept up to date on a regular basis. Whenever a membership is not renewed the relevant entry is deleted. This record is used to generate address labels to communicate by post with all members choosing this method.
A hard copy of the list is securely retained by the Data Controller for administrative purposes. Whenever a new hard copy list is produced the previous list is securely destroyed.
A password protected electronic copy of the data is passed to the Secretary in those cases where communication is acceptable by email. This list is stored by the Secretary on a password protected personal computer covered by up to date propriety security software until a new list is received at which time the old list is deleted.
The Secretary communicates by email with all members choosing this method using “blind carbon copy” in order that recipients only see their own name and the privacy of members is protected.
Personal data relating to the suppliers of goods and services who are not corporate bodies is only processed to enable the recording of transactions and the payment of monies due to the suppliers. This data may include name, address, telephone email and bank account details and is securely destroyed after the minimum time for retention required by law has elapsed.
You have various rights in relation to your personal data. In particular, you have a right to:
- be informed of how your personal data is collected, stored and processed;
- obtain confirmation that we are processing your personal data and request a copy of the personal data we hold about you;
- ask that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete;
- ask that we delete personal data that we hold about you, or restrict the way in which we use such personal data; withdraw consent to our processing of your personal data (to the extent such processing is based on previously obtained consent);
- ask us to stop or start sending you post or emails at any time; and
- object to our processing of your personal data.
Please remember that sending information over the internet is generally not completely secure and we can’t guarantee the security of your data while it is in transit. Any data you send is at your own risk.
Our contact details are:
The Data Controller,
Mrs Joan Soames,
Morpeth NE61 3RL
Tel: 01670 517593